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VETERANS OF FOREIGN WARS |
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DEPARTMENT OF VIRGINIA |
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NUMBER 11 |
UNITED FOR
SERVICE TO |
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FAX |
In |
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webpage: www.vfw-virginia.com |
email to:stateheadquarters@vfw-virginia.com |
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1. STATE
COMMANDERS MESSAGE:
Comrades, our main problem continues to be membership. The
Department is in serious need of your help. At this time we need 2000 members
to reach 100%. To those Post that have reached 100% or more, we thank you for
your continued support. To the others we ask that you put forth a little more
effort. Contact those who have not renewed. Stress the importance of membership
and their role in protecting Veterans entitlements.
The Department has visited two VA Medical Centers during the
last month. Please do not be confused by the negative TV publicity on treatment
at the centers. The whole story was not told. We found very little wrong. As a
whole, veterans are receiving good treatment. The facilities are clean and
neat. The staff at the facilities respect the veterans and try their best to
treat them right.
We encourage all members of the Department to remember to be
involved with ceremonies this month. There are many Memorial Day events planed
throughout the Department. Please attend and help our Posts to recognize the
sacrifice made by our fellow comrades.
I would like to thank all comrades for their efforts in
support of VFW programs. Your devotion to veterans and the VFW shows your love
for this country and desire to continue to give of yourselves. Members of this
Department continue to be "UNITED FOR SERVICE TO AMERICA" and "
Respectively,
2. MEMBERSHIP:
Comrades it is now or never. We have a chance to be 100% in Membership. Please do not hold any membership, send them in now. Let’s all help make the Department one to be proud of.
I would like to take this opportunity to thank everyone for their effort this year.
Membership Chairman
3. GENERAL ORDER CUT OFF DATES:
The cut off for General Orders is the 20th of the month. NO EXCEPTIONS.
4. QUARTERLY AUDIT REPORTS:
Attention is directed to Section 218, Manual of Procedure
Duty of Trustees, Form P-113. Trustees
Report of Audit, must be prepared In detail at the close of each quarter, one
of which ended March 31st and
is
5. ROSTER CHANGES:
Post 4318 - Meets
First Monday at
Post 4805 - Quartermaster Edwin P. Flesher address changed
to
Post 9760 - Senior
Vice Commander is
Post 9760 - Junior
Vice Commander is
Post 10654 - Quartermaster is
E-
Chief-of-Staff
Post 4491 Quartermaster Paul T. Moore – ptnalmoore@vfwonline.net
6. DISTRICT MEETINGS:
FIRST -
SECOND -
THIRD -
FOURTH -
FIFTH -
SIXTH -
SEVENTH -
EIGHTH -
NINTH -
TENTH -
ELEVENTH -
TWELFTH -
THIRTEENTH -
7. IMPORTANT
2003-2005 DATES:
January 14 -16, 2005 Winter
Council Meeting: Clarion Hotel 500 Merrimac Trail,
8. HOSPITAL REPORT:
The 2d Half Reporting is almost over. The 2d Half Reporting
period will end
DISTRICT 1 - 100% reported - congratulations.
DISTRICT 2 – 100% reported- congratulations.
DISTRICT 3 - 100% reported - congratulations.
DISTRICT 4 - 8599, 8617, 8759, 9618, 10570
DISTRICT 5 - 873, 6130
DISTRICT 6 - 1841, 4920, 5311, 5895, 7854, 8184, 9805
DISTRICT 7 - 2123
DISTRICT 8 - 472, 1177, 3103, 4468, 7589, 7728, 8208, 9835
DISTRICT 9 - 6000, 7328, 7360, 7969, 9343, 9864
DISTRICT 10- 9274
DISTRICT 11- 4204, 7578, 7701, 7814, 8479, 10773
DISTRICT 12- 3782, 5715, 8652, 9830, 10310, 10611
DISTRICT 13- 1827, 2044, 7638, 8169, 8947
Hospital Chairman
9. AMERICANISM
REPORT:
Two hundred thirty reports have been received from 142
posts. Status as of
DISTRICT 1 - 100% reported.
DISTRICT 2 - 100% reported.
DISTRICT 3 - 100% reported.
DISTRICT 4 - Posts not reported: 8599, 8617, 9618,
10570 (23 posts) (80%)
DISTRICT 5 - Posts not reported: 873, 2820 (12 posts)
(85%)
DISTRICT 6 - Posts not reported: 8184, 9805 (19 posts)
(90%)
DISTRICT 7 - Posts not reported: 2123 (13 posts) (90%)
DISTRICT 8 - Posts not reported: 472, 2524, 4468,
8208, 9835 (11 posts)
DISTRICT 9 - Posts not reported: 7328, 7969, 9343 (13
posts) (75%)
DISTRICT 10 - Posts not reported: 9274 (11 Posts) (90%)
DISTRICT 11 - Posts not reported: 452, 4204, 4989,
7578, 7814, 8479, 10773 (20 posts) (65%)
DISTRICT 12 - Posts not reported: 3782, 4301,
5715, 6975, 8652, 9600, 9830, 10298 (12
posts)
DISTRICT 13 - Posts not reported: 1827, 2044, 7638 (12
posts) (75%)
Vice Chairman for Americanism
10. COMMUNITY
ACTIVITY REPORT:
Post’s which HAVE NOT submitted Community Activity Reports
as of
DISTRICT 1 -100%
DISTRICT 2 - 100%
DISTRICT 3 - 100%
DISTRICT 4 - 8048, 8599, 8617, 9618
DISTRICT 5 - 873, 2820
DISTRICT 6 - 484, 1033, 4920
DISTRICT 7 – 100%
DISTRICT 8 - 472, 1177, 2524, 4468, 8208, 9835
DISTRICT 9 - 7328, 7969
DISTRICT 10 - 9274
DISTRICT 11 - 452, 7578, 8479, 10773
DISTRICT 12 - 3782, 5715, 8652, 9600
DISTRICT 13 - 2044, 7638
Community Activity Vice-Chairman
11. SAFETY REPORT:
Due popular demand, the Safety Report for the rest of the
second half will reflect the Posts which have
not submitted a report for this period. Status as of
DISTRICT 1 - 100%
DISTRICT 2 - 100%
DISTRICT 3 - 100%
DISTRICT 4 - 2584, 5371, 8048, 8599, 8617, 8759, 8902, 9618, 10570
DISTRICT 5 - 873, 2820, 6130
DISTRICT 6 - 484, 1033, 4165, 4920, 5311, 5895, 7854, 8184, 9805
DISTRICT 7 - 2123
DISTRICT 8 - 472, 1177, 2524, 4468, 8208, 9835
DISTRICT 9 - 2719, 6000, 7328, 7969, 9343, 9864
DISTRICT 10 - 609, 9274
DISTRICT 11 - 452, 4204, 4989, 7578, 7814, 8479, 10773
DISTRICT 12 - 3782, 4301, 5715, 6975, 8652, 9600, 9830, 10310, 10611
DISTRICT 13 - 1827, 2044, 2613, 7638, 8717
Please use the new report forms and mail to Department
Headquarters. Team VFW and Team
Safety Vice Chairman
12. YOUTH ACTIVITIES
This is as of
The following posts have NOT reported any youth activities for the second half.
DISTRICT 1 - 100%
DISTRICT 2 - 100%
DISTRICT 3 - 100%
DISTRICT 4 - 8599, 8617, 9618, 9954, 10570.
DISTRICT 5 - 873, 2820, 6130, 7568.
DISTRICT 6 - 484, 1033, 1841, 4920, 5311, 5895, 7854, 8181, 9805.
DISTRICT 7 - 2123.
DISTRICT 8 - 472, 1177, 2524, 4468, 8208, 9835
DISTRICT 9 - 7328, 7969, 9343.
DISTRICT 10 - 9274.
DISTRICT 11 - 452, 4204, 7578, 7701, 8479, 10773.
DISTRICT 12 - 3782, 4301, 5715, 6975, 8652, 9600, 9830.
DISTRICT 13 - 1827, 2044, 2613, 7638.
Yours in Comradeship
Youth Activities Chairman
13. COMMUNITY ACTIVITIES RECORD BOOK:
The deadline for the Community Activities Record Book to
State Headquarters is
14.
Enclosed is the criteria for the All State Judging. The
deadline for having everything at State Headquarters is
15. DEPARTMENT CONVENTION:
Delegates and alternates to the Department Convention shall be elected at a regular meeting of the Post held not less than thirty (30) days prior to the Department Convention. Posts are entitled to one (1) delegate and one (1) alternate for each thirty (30) members or fraction thereof in good standing in the Post at the time of the election or as the Department By-Laws provide.
16.
Enclosed is the form to be filled out if you plan on
attending the
17. ATTENTION
Attention is directed to Section 213 of the National Constitution and By-Laws concerning arrearage of Posts for membership reports. National, Department, or District Dues, National Convention registration, poppy money, supply money or other financial obligations, or failure to the office of Quartermaster bonded, or failure to submit quarterly Post Trustees of Report of Audit. Posts that are delinquent in any of the aforementioned shall be deprived of all representation in District, Department and National Convention.
18. DISTRICT CONVENTION:
Pursuant to Section 405 of the National By-Laws and Manuel of Procedure, each District shall hold an annual District Convention for the purpose of electing District Officers, such Convention to be held not less than ten (10) days nor more than (60) days prior to convening of the Department Convention. District Officers shall not assume the duties of their office until the Department Commander is installed. District Officers shall not be installed or assume the duties of their office until proof of eligibility has been submitted and properly reviewed in accordance with Section 414 of the National By-Laws.
19.
The rules of contest and nomination blank for the George C.
Dalby Perpetual Trophy are enclosed in this month's General Orders. Please
complete the form and return it to State Headquarters no later than
20.
An entry form of the George E. McCracken Honor Guard/Color
Guard Plaque is enclosed in this month's General Orders. Entry form must be
submitted to State Headquarters by
21. BUDGET
All Council Members and Committee Chairman are reminded to submit a voucher for any authorized expenses pending. Any member of the Council that anticipates exceeding their approved budget or the year must submit a request for increase with justification prior to the Department Convention.
Further to all concerned please remember that our Department Standing Operating Procedure (SOP) requires that vouchers for expenses be submitted each month.
Budget & Finance Chairman
22. SPECIAL ORDER NO. 212:
Upon the recommendation of the Commander, Department of
Virginia, and in accordance with the provisions of Section 210 of the National
By-Laws, the Charter of Madison Post No. 9865,
The Commander, Department of Virginia, will at once recover the Charter, rituals, paraphernalia and all monies and other property of the Post in accordance with the provisions of the National By-Laws.
By Order Of
Commander-in-Chief.
23. USS LST-325 Museum Ship:
The Ship will be making a port visit to
24. ENVIRONMENTAL:
“
The goal of the Virginia VFW Environmental Committee Program
is to make
Keep in mind that such programs require motivations, manpower, material money and equipment. Public works’ departments may be able to furnish collection boxes. Local fire and police may provide controlled burnings. Send details of your projects to the local media for exposure to get people involved. Ask your Ladies Auxiliaries to help with these projects. Try to get the whole community involved if possible. Many hands make light work.
The environment consists of land, water and air. All of these are subjected to large doses of Pollutants and Contaminants such as: arsenic, barium, cadmium, chromium, lead, silver, zinc, selenium, also, the various compounds of carbon, nitrogen and sulphur. We can now detect these instruments with only parts per trillion. Once these pollutants are present, they can create discomfort and disease in man. We must do our best to keep them out as much as we can.
Keep VFW membership applications handy to recruit all eligible volunteers. Good volunteers make good prospective VFW members.
We need to replace those members we lose through the back
door and through death each year if we are to
keep
Respectfully Submitted,
Environmental Chairman
25. RESOLUTIONS:
As of 20 April the number of resolutions submitted by Department Posts this VFW year has been disappointing. The policies of the VFW at both the Department and National level are established by resolutions and it is imperative that we, the membership, take the time to express our views on issues that we believe are important.
All resolutions submitted by Posts and VFW National
Headquarters must be acted upon at the Department
Convention. This means that all
resolutions must be submitted to the Department adjutant/Quartermaster no later
than 30 days prior to the beginning of the 2004 Department Convention in
Legislative Chairman
26. COMMANDERS CLUB:
ATTENTION All Past and Present Commanders
You are invited to attend the Annual Commanders Club
Luncheon to be held on
Commanders, please pass this information on to your Comrades.
27. PROPOSED
BYLAWS CHANGES:
(1) Change Article V, Section
2.A to read as follows: To facilitate
the work of the organization and to assist the Department Commander
(If a resolution for a Men’s Auxiliary is passed)
(2) Change Article V, to include Section 4. Posts within the
Department are authorized to form Men’s Auxiliaries. Formation and operations
must be in accordance with Article XIII of the National By-laws and Manual of
Procedure and the Departments Standard Operating Procedures (SOP).
Official: By Order of:
State Adjutant State Commander
2003 - 2004
There will be a maximum of 25 Posts on The All State Team.
The 25 All State Posts will receive an All State Post Banner.
For a Post to be eligible, it must have reached 100% of their Membership Quota by the day prior to awards judging.
The Post Quartermaster must be bonded.
The Post must have been inspected by the day prior to awards judging.
The March Audit Report must be turned into State Headquarters by the day prior to awards judging.
Posts with less that 50 members are not eligible for the All State Team. To be eligible the Post must increase their membership to 50 members. The Post will then be classified as 100%.
All State Judging Points will be given for participation in the programs as outlined below:
40 Points - For 100% in Membership
10 Points - For submitting a Community Service Record Book for judging
5 Points - For participating in the Buddy Poppy Program.
5 Points - For having the Post Commander or an authorized member attend each
District Meeting/Convention. (1 & 1/4 point for each meeting)
5 Points - For having all four (4) Quarterly Audit Reports on file at
Department Headquarters.
(1 & 1/4 point for each Audit Report), Reports must be submitted each
quarter.
5 Points - For being credited in the Voice of Democracy Program.
5 Points - For being credited in the Patriot's Pen Program.
* 5 Points - For being credited with at least two Hospital Reports
* 5 Points - For being credited with at least two Americanism Reports
* 5 Points - For being credited with at least two Community Activities Reports
* 5 Points - For being credited with at least two Safety Reports
* 5 Points - For being credited with at least two Youth Activities Reports
ADDITIONAL POINTS for MEMBERSHIP - When the Post has completed all the above programs, one fifth (1/5) of one (1) point will be assigned for each additional member above 100% (MIPs will count).
HOSPITAL REPORTS:
*Total of 5 Points. 2 points for reporting during the first reporting period
(May 1 through October 31)
and 3 points for reporting during second period reporting period (November 1,
through April 30).
Posts submitting Hospital Reports for 1st and 2nd reporting periods will receive a State Citation.
COMMUNITY SERVICE PROGRAMS REPORTS (Americanism, Community Activities, Safety and Youth Activities Reports):
*Total of 5 Points: 2 Points for reporting during the first reporting period (May 1 through October 31) and 3 points for reporting during the second reporting period (November 1 through April 30).
Posts reported in 3 categories of Community Activities, 4 categories of
Safety, 8 categories of Americanism and 4 categories of Youth Activities during
the reporting period of
The All State Post Commanders will receive: A Citation; an
The All State Post Quartermasters will receive: A Citation; an
The All State Commanders and All State Quartermasters will be individually recognized at the Awards Program during the State Convention.
From the All State Team, the Post with the highest points in the All State Judging will be designated as the Outstanding Post of the Year 2003-2004. The Commander and Quartermaster of this Post will be the Captains of the All State Team.
The Awards and Citation Committee will break all ties and their decision will be final.
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OUTSTANDING COMMUNITY SERVICE POST
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RECORD |
BOOK |
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ENTRY |
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CATEGORIES FOR RECORDING PROJECTS
The Community Activities Program is divided into seven general categories:
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1. Community Involvement |
4. School and Church Assistance |
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2. Cooperation with other organizations |
5. Safety |
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3. Aide to others |
6. Americanism |
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7. Youth and Voice of Democracy |
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Post No. ___________________ |
City ______________________________ |
State ___________________ |
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Total Projects Since |
Total Hours (Volunteered) __________________ |
Total Funds Used/Donated ______________ |
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Total Post Members as of |
Total Auxiliary Members as
of |
City Populaton ____________ |
COMMUNITY ACTIVITIES CHAIRMEN
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Post ______________________________________ |
Auxiliary __________________________________ |
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(Name of Chairman) |
(Name of Chairman) |
JUDGES, NOTE THE FOLLOWING LEADING PROJECTS
Page ___________,
____________________________________________________________________
Page ___________,
____________________________________________________________________
Page ___________,
____________________________________________________________________
Page ___________,
____________________________________________________________________
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RETURN RECORD BOOK TO: |
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Name_________________________________________ |
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Address_______________________________________ |
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City__________________State__________Zip________ |
Signature - Post Commander
__________________________________________________________
Post Commander's Name (Print)
________________________________________________________
CONTEST GUIDELINES
1.
Record Book
should contain community service projects that are completed during the period
2. BOOK SIZE: Should be no larger than 12 by 16 inches nor more than three (3) inches thick. Make two (2) or more volumes if thicker than three (3) inches. Number each volume, volume 1, volume 2, etc.
3. CLIPPING
4. ACCOUNTING OF EXPENSES: In a brief statement show how money was spent for each category. (One or two pages at the most each category.)
5. ARRANGEMENT OF BOOKS: Enter each project by category. Note: Chronological or month by month listing makes your entry more difficult for the judges to evaluate.
6. NUMBER
1. Community involvement
2. Cooperation with other organizations
3. Aid to others
4. School and church assistance
5. Safety
6. Americanism
7. Youth and Voice of Democracy
7. ENTRY
8.
Veterans of Foreign Wars
Department of Virginia
Note:
Books must be received by
9. Avoid non-community service related items in yours record book entry. Pictures of Post Officers,
installations, meetings, etc. will not be credited.
RULES
FOR CONTEST
VETERANS OF
FOREIGN WARS OF THE UNITED STATES
DEPARTMENT OF
VIRGINIA
1.
Post Commanders and District Commanders are
excluded from this award because other awards have been set up for them.
2.
Contest will run from Convention to Convention -
the award to be made at the Annual Department Convention and based on:
A. Number
of dues collected;
B. Hospital
Visits - (visits to Comrades in hospitals and in homes);
C. Community
Activities : Number of projects participated in and what part the contestant
performed;
D. Youth
Activities: Number of projects in which the contestant participated in and what
he did;
E. What
part the contestant took in Buddy Poppy sales;
F. How
much time was lost from work in each project;
G. How
much money contestant spent in attending meetings out of his area in which he
was not reimbursed; and
H. Approximately
the time, money, and miles traveled in performing tasks beyond the call of
duty.
3.
Nominee from each Post to be submitted to the
District Commander, who will appoint a committee of at least three members to
select the winner in his District. Each
District Commander will be responsible for forwarding the application of the
winner in his District to Department Headquarters.
**ENTRIES MUST BE AT STATE
HEADQUARTERS BY
NOMINATION BLANK
VETERANS OF FOREIGN WARS OF THE UNITED STATES
DEPARTMENT OF VIRGINIA
Name
of Comrade (Post Commanders and District Commanders excluded):
_____________________________________________________________________
Post
Number: _______________ Address: __________________________________
A.
Number of
dues collected: _________________________________________
B.
Hospital
Visits (visits to Comrades in hospitals and in homes):
_______________________________________________________________
C.
Community
Activities (number of projects participated in what part the contestant
performed):
_______________________________________________________________
_______________________________________________________________
D.
Youth
Activities (number of projects in which the contestant participated and what he
did):
_______________________________________________________________
_______________________________________________________________
E.
What part
the contestant took in the Buddy Poppy Sales: _________________
_______________________________________________________________
F.
How much
time missed from work in each project: _____________________
_______________________________________________________________
G.
How much
money contestant spent in attending meetings out of his area in which he was
not reimbursed: ______________________________________
H.
Approximately
the time, money, and miles traveled in performing tasked beyond the call of
duty: ____________________________________________
REMARKS:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
TO:
SUBJECT:
There
will be a
All upcoming Council Members are required to attend and everyone is invited. Each person will be required to make their own room reservation and furnish their own transportation. The Department of Virginia will furnish the meals from breakfast on Saturday through Sunday morning for VFW members only.
You
must call Holiday Inn Select and make your own reservation, phone number is
Subjects to be discussed are Duties and Responsibilities of Post Commanders, Duties of Post Quartermasters, Parliamentary Law and Procedure, National and Department By-Laws, Rules and Regulations of Club Rooms, Program Reporting and Membership Programs.
We must know how many will be attending, so therefore, the following form must be completed and returned to State Headquarters no later than June 15th.
No food will be prepared for the ones that do not let the Department know they will be attending. ______________________________________________________________________________
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Post No. ___________________________ |
No. of Persons Attending ___________ |
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Return to: Department of Virginia, |
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Signed ________________________________________________ |
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Post Commander or Adjutant |
VETERANS OF FOREIGN WARS OF THE UNITED STATES
DEPARTMENT OF VIRGINIA
CHAIRMAN, CREDENTIALS
COMMITTEE
82ND
Below are listed the
Delegates and alternates duly elected at a regular meeting of Post _____ on the
__________ day of ____________, 2004.
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